Administrative Assistant

Job description

Summary

Isos Technology is looking for an energetic, fun and personable professional to join our team. The right candidate will be a team player who effectively builds relationships both inside and outside the organization. He/she is dedicated to meeting the expectations and requirements of our clients and our team. This individual is a self-starter who values team input and is willing to give input for the betterment of the team.


Isos Technology is one of the largest Platinum/Enterprise Atlassian Solution Partners in the US. We are headquartered in Tempe, AZ but have offices across the US including Washington, D.C. We work with some of the largest companies in the world helping them to implement and maintain the Atlassian tools.


In addition to being everything Atlassian we focus heavily on our people and creating a culture that is fun, challenging and rewarding. In fact, we are consistently top finishers on the Best Places to Work list and are always looking to make working at Isos the best experience for all of our people.


This position provides administrative support for all aspects of our Tempe, AZ office. We have a great team at Isos and we need some help!  In addition to typing, filing and scheduling, you will perform duties such as coordination of travel, meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Also, answers non-routine correspondence and assembles highly confidential and sensitive information. Independent judgment is required to plan, prioritize and organize diversified workload, recommends changes in office practices or procedures.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  1. Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department.  
  2. Establishes, develops, maintains and updates filing system for the company. Retrieves information from files when needed. 
  3. Organizes and prioritizes large volumes of information.
  4. Sorts and distributes mail.
  5. Acts as a liaison with other departments and outside agencies, including high-level staff such as CEOs, presidents, senior vice presidents and chiefs. Handles confidential and non-routine information and explains policies when necessary.
  6. Works independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects, which may include: planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, creating brochures.
  7. Coordinates division of workload with the administrative assistant in community relations.
  8. Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
  9. Supports marketing and hr in maintenance of the department activities.

Competencies

  1. Technical Capacity.
  2. Personal Effectiveness/Credibility.
  3. Thoroughness.
  4. Collaboration Skills.
  5. Communication Proficiency.
  6. Flexibility.

Requirements

Position Type and Expected Hours of Work

This is a part-time position for 20-25 hours a week. Days and hours of work are flexible.  No travel is expected for this position. 

Required Education and Experience

  1. High school diploma.
  2. One year of administrative experience.

Preferred Education and Experience

  1. Associate’s degree.
  2. Two years of related experience.